Translation work is typically billed per word or per page, sometimes with rush fees and certification add-ons. This translator invoice template itemizes the source/target language pair, word count, and rate so clients can verify the total at a glance.
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These are the line items translator businesses bill most often. Add the ones that apply to your job — the generator totals them automatically.
Quote a flat project total based on word count upfront rather than an open hourly rate, and require a deposit for large documents before starting.
Cross-border translation services may be zero-rated or exempt from VAT/sales tax depending on where the client is located — confirm the export-of-services rule in your country.
Per-word billing is the industry standard for straight translation because it is predictable for both sides; hourly billing is more common for interpretation or heavily formatted documents.
A 25-50% surcharge on the base rate for turnaround under 24-48 hours is common — state your standard turnaround on the invoice so the rush premium is justified.
Many countries zero-rate or exempt exported services, but the rule varies — confirm with your local tax authority before deciding whether to add tax to an international client's invoice.